How to Optimize WFH and Hybrid Office Conference Setup

Working from home or in a hybrid working culture has become the new norm for many people. As more and more people today work from home, an optimized home office for video calls is more important than ever. With the right work-from-home video conference setup, you can stay connected, work, and act professionally in virtual meetings.

But there is a problem. Not all people have an optimized home office for video calls. In fact, many people still need to learn how to set up a proper home office required for video calls. They need to figure out where to start, which video platform to use, or how to have good video calls. That’s why we at PeopleLink created this brief guide for you.

To choose the right video meeting hardware, you have to figure out your requirements. If your existing device has enough ports, then you can add several external devices to elevate your meetings. But if you are stuck with only a few external connection choices, then go for all-in-one devices. The basic criteria is to create a professional setup that is in a noise-free zone and has stability in connection. For that, get cameras that can be mounted on your PC/laptop while utilizing low bandwidth. Next, you can choose headphones/speakers that have noise-reduction technologies.

Once you have all the needed components for video conferencing, you are ready to choose the right software for yourself. Without video conferencing software, you cannot conduct a simple video call. That’s why you must spend some time selecting the one that meets your needs. But it’s not that simple because we have many platforms available today. So, where should you begin? Well, you don’t have to worry. PeopleLink has picked the best video conferencing software in 2024, including inMeet, Zoom, and more.

Let’s start by understanding the basic parts we need for a simple video conference at home:

1. Choosing the right pc/laptop: Everything begins with choosing the right device. You must select a PC/Laptop that allows you to run video conferencing software smoothly. Once you’ve had that, you need to check the ports so that you can decide on how many external devices you can connect. Even keeping your device charged is one of the elements that direct you to select the best.
2. Choosing the right display solutions: Video conferencing is more than a communication tool. That’s why you need a proper display setup with large screen sizes and built-in webcams, speakers, and microphones.
3. Choosing the right microphones, speakers, & headsets: As we’ve said, hearing other people during a video call is important. That is why you need dedicated audio devices that include speakers, microphones, and headsets. We suggest you get an external microphone, speakers, and headset to enhance your audio. Ensure that you choose audio products that offer automatic noise and echo cancellation.
4. Choosing the right cameras for you: Camera devices can be divided into two categories: external and built-in webcams. Although external webcams can help you conduct simple video calls, many features still limit them. However, an external webcam has powerful features that open a new world of possibilities. It lets you make video calls of much higher quality. Or you can go for integrated devices, which offer a speaker, mic, and camera all in one device for quicker access.
5. Choosing a stable internet connection: When it comes to online virtual meetings, there is nothing more frustrating than slow internet speed. Your online experience during a meeting heavily depends on your internet connection. Improving your internet connection can significantly enhance your online experience once and for all.

To ensure your work-from-home video conferencing setup is perfect, you need to customize the space where you hold meetings. Even though you’re at home, you will seem more professional and polished. This is why you must alter your environment to get the most out of your virtual meeting.

But how should you alter your environment? Well, you first have to start adjusting your lighting, as it is the key. It makes your video call image better. Many lighting solutions exist in the marketplace. You can use them today to improve your video’s clarity, contrast, and look. Once you use these lighting solutions, you will see how they improve your video quality. And it’s your audience that’s loving every moment of the meeting.

The last thing you want to do to alter your environment is create an appealing background. It’s not professional to show a cluttered background to the people you are meeting with. Creating a professional background will enhance your professionalism and engage your audience.

You’ve come to the end of this article on setting up your home office for video conferencing! In this guide, we explored the essential components of a video conferencing setup, how to select the ideal software, optimize your internet connection, and design an effective workspace.

With this knowledge in hand, you’re well on your way to creating a professional and productive home office environment for all your video calls. It may take some effort, but by following the tips and recommendations in this guide, you can set yourself up for success. If you want more tips on creating the perfect work-from-home setup, check out our latest blog post on the PeopleLink website.